full-suite planning and

We know that an event is more than the sights, sounds and tastes that participants will bring back to their companies and colleagues.  Mosaic is knowledgeable and experienced in all facets of meeting and event planning and execution.  If you don’t see what you are looking for contact us to discuss your specific meeting and event management needs.

creative services

We want your event to have the highest quality look and feel, and that process starts long before a single name badge is printed or banner is hung.  Our team will work with you to ensure your branding, staging, website, promotional items, etc. convey a cohesive aesthetic, tone, design and experience.

travel, tours and activities

Want your attendees to take a side trip? Run a 5k? Do a little falconry (yes, we’ve done that)? We develop and arrange unique tours and activities for your participants and guests.

venues and housing

From the unique to the ordinary, Mosaic sources and contracts hotels, conference and convention centers, special event venues and more.  Mosaic maintains relationships with all hotel groups and is represented globally, giving us the ability to negotiate terms and conditions beneficial to your event. And when it comes to housing management, we oversee the performance of the contracts, room blocks and manage any liabilities or challenges with the properties.  We act on your behalf to ensure your host venue meets your expectations.

food and beverage

Mosaic works with chefs, caterers and culinary teams to design menus specific tor your food and beverage functions. Meal functions include breakfasts, luncheons, hospitality suites, welcome receptions, cocktail receptions, gala dinners and special events.

speakers and entertainment

Mosaic provides speakers and entertainers to enhance and complement your event.  With your meeting’s message in mind, we ensure all presenters are on point with their content and your goals.  From local to world renowned, we can recommend and source the right speaker or entertainment for  your event.

exhibit, tradeshow and

Mosaic can plan and execute both the pre-planning and on-site logistics of an exhibition at your event and tradeshow.

registration and
web services

Mosaic can design, build and publish a customized website that includes an on-line registration portal.  This site will have conference details that can be used as a vehicle to share content and information with potential attendees.  Our custom registration portal includes relational databases that will collect attendee data and generate reports and communications.  Mosaic can manage the on-site registration process.

production, technology
and multimedia

Mosaic will identify and design the audio and visual requirements for all aspects of the event.  We work with qualified suppliers to design and execute the required technology.  We’ll collaborate with you on the creative approach for interpreting and delivering the key messages on stage and throughout the venue.