Meeting and Conference Management is a vital component of the services Mosaic is proud to offer its clients. Detailed planning, implementation and supervision are critical to the success of every meeting and/or conference.

Mosaic’s staff has years of experience in all aspects of meeting and conference planning. We are available to assist you with every aspect of your meeting, working directly with you as a part of your team. Our meeting and conference services include:

Pre-Conference Services

  • Program Design
  • Agenda Development
  • Speaker Evaluation, Selection and Contract Negotiation
  • Site Selection
  • Promotional Strategy Development
  • Graphics Development and Production
  • Audio Visual Services, Selection, Negotiation and Supervision
  • Supplier Contract Negotiation and Supervision
  • Transportation Management
  • On-Site Meeting Management, Coordination and Supervision
  • Budget Development and Management

Collateral and Support Materials

  • Collateral Design and Production
  • Gift Selection and Acquisition
  • Mailing Services
  • On-Site Signage and Programs
  • Attendee Information Packet Development and Production


Venue Management

  • Site Research, Evaluation and Selection
  • Contract Negotiation
  • Reservations and Housing
  • Room Design and Supervision
  • Menu Planning, Budget Negotiation and On-Site Supervision
  • Daily Master Account Review


  • Database Development and Maintenance
  • Response Management with Weekly Reporting
  • Registration via Internet, Facsimile, Telephone and Mail
  • Name Badges
  • On-Site Registration Staffing
  • Confirmation Letters

Special Events

  • Event Design and Theme
  • Entertainment Selection, Negotiation and Supervision
  • Off-Site Location Selection
  • Menu Planning and Catering
  • Styling, Decorations and Floral Designs
  • Transportation and Shuttle Services
  • Supplier Contract Negotiation and Supervision
  • Staging, Lighting and Sound
  • Staff Coordination

Tours and Activities

  • Attendee, Guest, Spouse and Family Programs
  • Transportation Management
  • Knowledgeable Guides
  • Catering
  • Unique and Interesting Activities
  • Sporting and Theatrical Events
  • Children’s Programs
  • Interactive Demonstrations and Lectures
  • Team Building Programs

Exhibit and Tradeshow Management

  • Exhibitor Registration
  • Participation Budget Development and Management
  • On-Site Staffing Procurement, Scheduling and Management
  • Booth Design and Production Management
  • Shipping of Booth and All Other Tradeshow Properties and Collateral
  • Promotional Strategy Development
  • Graphics Development and Production
  • Keynote, Seminar or Classroom Speaker Management
  • Drayage Management
  • Audio Visual Services, Selection, Negotiation and Supervision
  • Vendor Management
  • Lead Retrieval


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